MTsc U Competitive and Juniors Team Game Reschedule, Cancellation & No-Show Policies
Updated January 2017

For any Competitive or Juniors teams requiring a game to (i) be canceled, (ii) be rescheduled or (iii) teams that do not show for their game at the scheduled time at anytime after the then current season's game schedules are final or "frozen" by the governing body(ies) or equivalent (as in MTsc U) meaning, the following shall apply:

Game Cancellation and/or Rescheduling Policy 

Any MTsc U Competitive or Juniors team may request to cancel any game at any time (such request must be made with MTsc U regardless of league (i.e. OCL, OPL, ECNL, NPL, SRPL, etc.). The following shall apply depending on the time of the request with respect to the scheduled game time (the team’s timeliness of their request determines which applies):

• Fee Based Cancellation and/or Reschedule – If the cancellation request is within 10 days or less of the scheduled date of the match being requested to be canceled, then the canceling team MUST pay MTsc U an amount equal to their referee fees for the game as if the game were played PLUS an administrative and processing fee of $75.00 for any Juniors or competitive match and such canceled match will be allowed to be rescheduled subject to the Reschedule Game Policy below.
• No Fee Based Cancellation and/or Reschedule - If the cancellation request is greater than 10 days of the scheduled date of the match being requested to be canceled, then there is no fee to be paid and such canceled game can be rescheduled subject to the Reschedule Game Policy below.

NOTE: All games to be rescheduled must be rescheduled during the same season as originally scheduled (i.e. spring or fall as applicable). If such game is not rescheduled to be played at MTsc U, then the home team will be subject to a fee equal to their referee fees for the game as if the game were played.

Home Team Responsibilities for Game Cancellations and Reschedule Requests:

• All game reschedule requests and cancellation notices are subject to MTsc rules as applicable and such requests or notices are the responsibility of the “Home” Competitive or Juniors team and must be made in writing to the MTsc Head Scheduler; see the "CONTACT & LOCATE US" tab for current applicable email address (an copy can be sent to MTsc CoachesOnly@att.net for documentation purposes only).
• The date of receipt of the email will determine if the time frame fees above apply. All requests are to be done by email in all cases.
• The responsibility for payment of all fees is the responsibility of the MTsc U “Home” team regardless of the situation involving or not involving the “Visiting” team.
• Game cancellation & reschedule requests must be made by “Authorized” team representatives in order for it to be considered. “Authorized” representatives for Competitive and Juniors Teams are the (a) head coach and (b) team manager on record with the MTsc U Main Office.
• It is each Team’s responsibility to ensure MTsc U has the appropriate representatives and their contact information on file.

See the attached PDF below for MTsc U Competitive and Juniors Team Game Cancellation and Reschedule Request Form

Valid Reschedule Date Request.  Any Competitive or Juniors team may request to reschedule any league match provided it is a “Valid” request. A “Valid” request regardless of situation is one where the date for the rescheduled game is greater than ten (10) days from the “Request Date” (meaning the date in which the request is made from when both opponents and MTsc U have all mutually agreed on the rescheduled date and time as well as when field and referee availability is confirmed). In other words, if a request is made and then five days were taken to settle on a mutually agreed to date, time, referee and field availability, the (10) days starts from the day of such mutual agreement and its corresponding confirmed reschedule request.

No-Show Policy  

A Team who does NOT show up ready to play at their scheduled time for reasons other than because their game was cancelled or was rescheduled, will be considered a NO SHOW.  Competitive (OPL and non-OPL) and Juniors NO SHOW teams will automatically forfeit their scheduled game and those games will not be allowed to be rescheduled and they must pay MTsc U an amount equal to their referee fees for the game as if the game were played PLUS an administrative and processing fee of $75.00 for any Juniors or Competitive match.  SEE “MTsc U Payment Policy for Competitive/Juniors Non Payment of Referee Fees for No-Shows and Matches”.

MTsc U Determined Weather Related Game Cancellation, Delay and Temporary Stoppage Policy 

The following is MTsc U’s practice for weather related game delays, temporary stoppage and cancellations. The following weather related events are causes for this Policy to apply:

1. Severe rain has occurred through the evening before or is occurring during a game day leaving significant standing water on the fields and in MTsc U’s judgment, playing on the fields could severely jeopardize the sod cover.
2. The fields are generally covered with residual snow and in MTsc U’s judgment, playing on the fields could severely jeopardize the sod cover.
3. There is visible lightning or approaching lightning is detected or severe wind warnings received.

In most cases, if games are cancelled, they will be done incrementally throughout the day unless notified otherwise. All teams must come to the fields ready to play unless their specific game time has been cancelled. All games canceled by MTsc U in this event may be rescheduled per the Reschedule Game Policy above.

Communication of Game Cancellations and Delays by MTsc U.  All coaches should plan on playing their scheduled games under all weather conditions unless their game time has been cancelled by MTsc U communicated by:

1. PRIMARILY by Facebook posts on MTsc U's Facebook page "Metro Tulsa Soccer Club"
2. PRIMARILY by TWITTER tweets on MTsc U's Twitter account "MetroTulsaSC"
3. Homepage MTsc U Twitter account feed (delayed due to host provider, Twitter or DSL provider)
4. An email from the MTsc U Head Scheduler

If any one (1) of the above note a cancellation then such cancellation shall apply and it should be recognized that due to the logistics involved and the volunteer nature of implementing such administration, not all three approaches shall be used in all cases.

MTsc U Field Bumping Policy

MTsc U reserves the right to “BUMP” teams from their game times and fields due to field conditions resulting from poor weather conditions in order to accommodate open league games with out of town teams as the priority over all other games in order to accommodate the out of town opponent.

Fee Payment Policy

All amounts owed must be paid pursuant to the “MTsc U Payment Policy for Competitive/Juniors Non Payment of Referees Fees for No-Shows and Matches”.  Non-payment of the applicable fees per the above will result in the team being held in Bad Standing at MTsc U and MTsc U reserves the right to take appropriate action against the team and/or affiliated program. Until amounts owed MTsc U are paid, such action includes MTsc U not assigning referees to the team’s future home matches.  As a courtesy to visiting teams, MTsc U may incrementally cancel such future home matches, forfeiture of allowed scrimmages and/or disallowance to play in formal friendlies days or hold pre-tryout clinic sessions at the MTsc U facilities.

See the attached PDF below for MTsc U Competitive and Juniors Team Game Cancellation and Reschedule Request Form